The bookings system is for use by those who run small hotels, guest houses or self-catering establishments. It is used to book guests in, to give booking availability at a glance and to issue confirmations of booking and invoices.
All other searching and indexing functions of openJean are available to allow detailed analysis of bookings if required.
The configuration lets you say whether your main booking period is weekly or daily, the names, number and types of booking units and lets you set tariffs, price breaks and discount policies.
You can add extra details that you wish to record for a booking, for example, whether a guest has requested a cot or high-chair, whether any of the party is disabled, and so on.
The status of a booking (enquiry, confirmed, deposit paid, all paid and complete) can each be associated with a different colour so that you can see the status of a particular booking at a glance.
The Bookings wizard is used to create or edit a booking, recording arrival and departure dates, discounts and the numbers of each type of booking unit required. A Check availability button enables you to check how many of each type of unit are available for each day of the chosen period.
A link is created from the booking to an entry in AddressBook and this will be used to include name and address details on the invoice.
An entry is made in the Bookings catalog under each date on which the guest is staying. This means that you can see at a glance how many guests are booked in on a particular date. If you set the status colours, the catalog bookings will appear in these colours and so you can see immediately where in the process they are.
At any time you can see all the bookings for a specified period in a graphical format, as a horizontal bar chart. Each bar represents a booking and is coloured according to the status of that booking and labelled with the name under which the booking is made.
JEANbookings customizes your business documents, such as invoices, using your business particulars, and allows you to specify the text of the booking acknowledgement letter. Invoice numbers are generated automatically but can be overridden.